Event planning & management · Melbourne
more than events.Corporate events, private celebrations and weddings — planned, styled and run across Melbourne and Victoria.
the good times. the big moments. the ones worth remembering. more than events.
What we do
your kind of event.
Three ways in, one team on the details. Tell us what you’re celebrating and we’ll shape the plan around it — from first idea to the last song.
- 01 /
corporate events.
End-of-year functions, launches, client nights and team days that feel nothing like a standard function room.
Explore corporate events. - 02 /
private celebrations.
Milestone birthdays, engagements, hens and bucks, long lunches and the parties people still talk about.
Explore private celebrations. - 03 /
weddings, your way.
Planning support or on-the-day coordination for couples who want the day to feel like them.
Explore weddings, your way.
Across every event
Venue search, styling, entertainment, supplier bookings and on-the-day coordination.
The events group way
less ordinary.
more memorable.
Events Group Victoria is a Melbourne events company. We plan and manage corporate events, private celebrations and weddings across Victoria.
That means the concept, the venue search, the suppliers, the run sheet and the person with the clipboard on the night. Bring us in from the very first idea, or just to run the day — either way you get one point of contact and a plan everyone can follow.
How it works
the details make the difference.
A clear process means fewer surprises. Here’s what happens between “we should do something” and the night itself.
Tell us the vibe
A short form or call: the occasion, guest numbers, rough budget and the feeling you’re after.
We shape the plan
A written proposal covering scope, timeline and costs, so you can decide with everything in front of you.
We bring in the right people
Venues, catering, styling, entertainment and hire — sourced, briefed and booked with your approval.
You enjoy the moment
On the day we run the schedule, manage suppliers and handle the hiccups quietly. You get to be a guest.
Working with us
good people.
great events.
One point of contact
One planner who knows your event inside out, from the first call to pack-down.
Clear, written quotes
What’s included, what isn’t and when payments are due — in writing, before you commit.
Suppliers you approve
We recommend; you decide. Nothing is booked without your go-ahead.
A run sheet everyone follows
Timings, contacts and contingencies in one document shared with every supplier.
What does an event planner actually do?
An event planner turns an idea into a plan and then makes it happen. That usually means setting the budget and timeline, finding and booking the venue, sourcing suppliers such as catering, styling and entertainment, managing contracts and payment schedules, building the run sheet, and coordinating everyone on the day. How much of that you hand over is up to you.
How far in advance should I book an event planner?
As early as you can — the venue usually sets the timeline. Popular Melbourne venues and peak dates (Friday and Saturday nights, and November–December for end-of-year functions) book out first. Larger events and weddings need the most lead time; smaller private events can often come together faster if you are flexible on venue or date.
Can you organise catering, entertainment and hire?
Yes. Sourcing, briefing and coordinating suppliers is a core part of planning. We recommend suppliers that suit your event and budget, book them with your approval and manage them on the day. If you already have suppliers you love, we will happily work with them.
How much does an event planner cost?
It depends on the size of the event and how much help you need. Planners commonly charge a fixed fee based on scope, a percentage of the total event budget, or an hourly rate for smaller jobs. Read planning vs coordination to see which level of support fits — then ask us for a written quote.
Journal
plan it better.
Practical guides to planning events in Victoria — timelines, permits, budgets and the questions to ask.
What does on-the-day wedding coordination include? A full checklist
What an on-the-day wedding coordinator actually does, when they start, and exactly what to hand over so your wedding day runs without you having to manage it.
ReadPlanning a milestone birthday: a 12-week checklist
Turning 30, 40, 50 or 60? A week-by-week checklist for planning a milestone birthday party in Melbourne, from the guest list to the last song.
ReadHow to budget for a corporate event (and where the money really goes)
A practical way to build a corporate event budget in Melbourne: the cost categories, the hidden extras, and how to keep a contingency so the night doesn’t blow out.
Read
Start planning
let’s make something happen.
Tell us what you have in mind — the date, the crowd, the feeling. We’ll come back with ideas and a clear next step.